Computing is nowadays an essential knowledge to acquire, regardless of the field of work. To master it, one must learn to use the applications that constitute it, including Microsoft Excel. Thus, Excel is renowned for its efficiency and quality in managing, organizing, and utilizing crucial data. However, this multi-functional application is the most complex of Microsoft Office. Therefore, discover some tips to easily master Excel and become a pro.
Keyboard Shortcuts in Microsoft Excel
Excel is a software that is difficult to master due to its many functions. However, there are small methods and ways to discover on apprendreexcel.com that allow for increased productivity, such as shortcuts. Thus, the combinations Ctrl+S and Ctrl+C are used respectively to save a document and to copy an item. Additionally, there are other specific shortcuts in Excel, namely:
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- F9 to recalculate data;
- CTRL+ ; (semicolon) to insert today’s date;
- CTRL+ : (colon) to insert the time;
- F5 to access a cell or a table;
- CTRL+Space to select an active column;
- CTRL+A to select an entire sheet;
- SHIFT+Space to select an active row;
- CTRL+ALT+V to perform a special paste (to paste only the data, etc.);
- ALT+= to insert an automatic sum;
- CTRL+F1 to hide and then show the features ribbon, etc.
Naming an Excel Table
It is important to name a table created in Excel so that it can be easily identified among other files or for any other reason. To do this, you need to:
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- Select the page to name;
- Click on the field located on your left under the ribbon;
- Type the name you wish to give it.
Once the file is named, it will be easier for you to use the table data. Also, you just need to click on the Formulas tab of the ribbon to access the name manager.
The Different Functions in Excel
There are many functions in Excel that serve various roles such as performing calculations, searching for data, or obtaining information. Thus, simply click on the Fx icon visible on the ribbon to insert a function. Cells containing a function are easy to identify as they start with the character =. However, it is easier to directly access the functions you are familiar with by using the combination = followed by the name of the function for a given cell.
Copy-Pasting a Function
Creating a table is relatively easy, as its successive functions are often the same. Therefore, it is important to know that certain rules apply in Excel when it comes to copy-pasting a function to maintain a certain logic in your calculations. For instance, you might copy a function (F2) and paste it in (F3) to achieve a logical sum of the data in the third row.
Inserting a Row or Column
To insert a row or a column, you need to right-click on the row number. This applies to creating a column (here you need to click on the column letter). The row or column will be inserted before. You can also do this through the Home tab of the ribbon. This method also allows you to delete a row or a column.
There are several other methods and ways to easily tame the Excel software.